Release Notes

HERMES BUILD RELEASE NOTES INTRODUCTION

PURPOSE

The purpose of the Hermes Build Release Notes is to communicate the major new features,
enhancements and bug fixes included in the latest release of Inzenius.

OVERVIEW

These Release Notes are divided into two sections:

  1. Bug Fixes – corrections and improvements to existing functionality.
  2. New Features – new functionality and enhancements introduced in this build.

Clients should review all items prior to upgrading to ensure awareness of system changes and operational impacts.

BUG FIXES

Core App

Business Unit

  • Payroll Tax percentages now display correctly in the Business Unit.

Log In

  • Users can now receive advance notifications when the Inzenius licence is approaching expiry.

QLV & Employee List

  • Employees without a default Position, Location, or Cost Centre are now visible in the Core Application Quick List View and left-hand menu to users with the appropriate permissions.

Pay Run Schedule

  • Pay Run Frequency options have been updated to allow Weeks and Months only. Dropdown navigation and arrow key controls have also been improved, and unsupported frequency values can no longer be selected.

Retirement Funds

  • Date last updated and last updated user details now record correctly when a Retirement Fund is updated.

User Accounts

  • When the AllowWebOnlyTerminatedUsers setting is enabled, Employees with the WebOnly role will now automatically transition to the WebOnlyTerminatedUsers role after processing a Final Pay or ETP Pay. Other user roles remain unchanged.

Retirement Reports

  • Retirement contributions processed through Rebank Pay now correctly appear in the Retirement Fund Threshold Payment Summary Report and Retirement Fund Statutory Payment Summary Report.

Roster Import

  • Leave rosters now import correctly through Roster Import in the Core App.

Rostered Units

  • Commas entered in the Number of Units field on Rosters are now removed instead of being converted to periods.

Core App, Manager Portal

HR Field Answers

  • HR Field Answers in the Employee File are now limited to 200 characters in both the Core App and Manager Portal to prevent save errors.

Payroll Tab

  • Filters in the Employee File have been improved to make selecting a Secondary Employee easier and more accurate.

Personal Details

  • Employees without a default telephone number will now automatically have one assigned. Users will also receive an error message if they attempt to save more than one default telephone number.

Employee Portal

Bank Account

  • When Account Type is set to Cash, the Account Number, BSB, and Bank Name fields are now disabled.

Cancel Button

  • A Cancel button has been added to the Superannuation, Personal Details, Bank Details, and Tax Details tabs, allowing users to discard changes without leaving the page.

Leave Request

  • Leave requests now process correctly for employees who do not have an email address configured.
  • File attachments for Leave Requests are now restricted to supported formats only: .xlsx, .pdf, .jpg, .png, .docx, and .doc.
  • Leave Request Estimated Hours calculations now exclude standard days off, support Partial Day Leave requests, and correctly handle custom standard days off.

Payslip

  • Monthly payslip breakdowns now correctly align rostered shifts to the appropriate weekdays, accurately display hours across weeks and non-working days, and remain consistent with Total Standard Hours.
  • Employees can now view payslip hours by specific dates within a fortnightly pay run instead of grouped daily totals. A new configuration option has also been added to the Employee Portal Admin Dashboard to enable this feature per client database.
  • Configured transaction types on payslips now correctly display as negative values.
  • Total Hours calculations on payslips now correctly include URT hours alongside worked hours, prevent duplicate counting, and display accurately on both current and historical payslips.

Manager Portal

Dashboard

  • Dashboard layout positions in the Manager Portal can now be saved when the Save Dashboard option is enabled in the Admin Dashboard.
  • Employees displayed in Manager Portal Dashboard widgets are now sorted by Last Name, then First Name.
  • Employee grouping in the widgets now uses the Pay Run Schedule and Pay Period to ensure day ranges display consistently and accurately.

Roster Reports

  • Skill Set Rosters are now included in the Email Timesheet (By Employee) Report.

Rostering

  • The “Add New Shift or Engagement” screen has been optimised for 1366 x 768 screen resolution.
  • Tab key navigation in regular grid cells now works correctly.
  • Skill Set and Employee Rosters can now be successfully created when “Roster By” is set to Grade.
  • Rosters can now successfully roll forward and backward, including copying merged shifts where applicable.
  • Grades with trailing spaces, such as “Grade 1 “, can now be selected successfully in Rosters.
  • PTA total hours on the Roster Details screen now display based on the selected employee roster.

Manager Portal, Employee Portal

Login

  • The OTP countdown timer now continues running accurately even when users switch to another application.
  • After three incorrect OTP attempts, the Verify button is now disabled until a new OTP is requested using Resend OTP.

Utility

Super Extract Utility

  • The Super Extract Utility now supports extracting Super data per Pay Run and displays the status of each Pay Run as Extracted or Confirmed Paid.

NEW FEATURES

Core App

Superannuation Configuration

  • Independent configuration for Qualifying Earnings for each rate type has been added for STP reporting. Qualifying Earnings can now be managed separately from Superable Earnings, allowing Super to be applied where required without impacting STP Qualifying Earnings reporting.

Employee Portal

Employee Details

  • Country code formatting has been improved by removing duplicate “+” symbols from ISD codes, and Australia now appears at the top of the country code list.

Push Notifications

  • Push notifications are now available in the Employee Portal (PWA), with email notifications also supported to keep Employees informed in real time.
  • Employee Portal notifications are only sent while the user is logged in. Logged-out users will instead receive email notifications.
  • Notifications are now sent when published rosters are updated or deleted, when new pre-published rosters become available, and when pay is committed after execution.

Manager Portal

Admin Dashboard

  • A new Admin Configuration page has been added to the Manager Portal, including company logo upload functionality and the Save Dashboard setting enabled by default.

Employee Module

  • A new Employee module has been added to the Manager Portal. This includes a new Employee Landing page for managing Employee Files, including employee lists, enhanced search and sorting options, and new widgets for Recent Hires and Recent Terminations.
    Employee Files have been added and enhanced with a new Employee Summary Details pane and Employee Profile Picture. All the Employee File tabs from the Core App have been brought into the Employee Module – Personal Details, Payroll, Availability, Banking, Tax, Status, Leave, HR Fields, Asset, Allowances, Deductions, Timekeeping, Qualifications, Documents and Payroll History.

NZ Specific Employee File

  • New Zealand-specific Employee File enhancements have been added.

Payroll Module

  • A new Payroll module has been added to the Manager Portal. This includes regular Payrun management features, including Execute Payrun, Close Payrun, Discard Payrun, View Payrun, Lock Payrun, Payrun Summary, and viewing committed payrun data from Pay History. Reports available currently are the All Day Totals and Payroll Summary Report.

Resources Module

  • A new Resources Module screen has been added under the Manage menu bringing Core App Resources to the Manager Portal. It allows users to create, manage, filter, and delete Assets, Tasks, Qualifications, Financial Institutions, Retirement Funds, List Items, Countries, and States.

Demand Builder Module

  • The Demand Builder Utility has been introduced into the Manager Portal. The Inzenius Demand Builder allows Users to automatically generate Rosters based on forecast demand and operational requirements configured within Inzenius Labour Logistics.
    Users can create Rosters by selecting Events, date ranges, Locations, attendee numbers, and other staffing parameters. Based on these selections, Demand Builder can generate either Skill Set Rosters or Employee Rosters to support workforce planning and scheduling requirements.

Microsoft Narrator

  • Accessibility improvements have been made to the Manager Portal to allow Microsoft Narrator to read pages more accurately, particularly toolbar buttons in the Rostering screen.

Rostering

  • A new “Filter by Payrun Schedule” Rostering Parameters option has been added to Rostering Options, allowing Roster Parameters to be filtered by Payrun Schedule or Pay Periods including Day, Week, Fortnight, 4 Weekly, and Monthly.
  • Hovering over the Cost cell in Rostering now displays a detailed transaction breakdown for the shift, including rate type, amount, and narrative for all engagement types.

Manager Portal and Employee Portal

All Pages

  • Activity logging has been added to the portals to track user navigation and page access. Activity records are automatically removed after the configured retention period.

Roster Bidding

  • Managers can now publish skill-based shifts for employees to accept on a first come, first served basis or assign shifts manually after bidding. Eligible employees can view and accept available shifts in their portal, with automatic eligibility validation based on location, position, payrun, cost centre, and shift conflicts. Managers can also monitor bidding status directly within the roster view.

VESTA BUILD

PURPOSE

The purpose of the Vesta Build Release Notes is to communicate major new features and bug fixes for the latest version of Inzenius.

REFERENCES

The below documents/manuals are referenced throughout the Release Notes:
1. Inzenius Employee Portal Admin Dashboard
2. Inzenius Employee Portal
3. Inzenius Manager Portal
Copies of each document are available via the links provided for online manuals and for those manuals not yet online, on Inzenius’ Guest FTP Site, located in the ‘Vesta Build 2025’ zip file in the ‘Documentation’ folder (as well as additional Inzenius Utility and User Manuals).

OVERVIEW

Inzenius have separated the Release Notes into two sections;

  1. Bug Fixes – All items that have been fixed based on existing functionality, reported through the year by clients are included in this section.
  2. New Features – All new functionality – that is, functionality that was not previously present within older versions of Inzenius – will be detailed under this section.

DISCLAIMER

Clients will need to ensure that all previous Patch Thursday updates have been applied prior to upgrading. If you are uncertain if your Database is up to date, please contact Inzenius Support (support@inzenius.com) to request this information.

Both Bug Fixes and New Releases outlined in the current document apply to both Australian and New Zealand clients unless otherwise specified. Items pertaining only to a specific country/database type will be noted with the country in the item title (e.g., “New Zealand KiwiSaver Employee Contributions Bug” only applies to New Zealand clients).

Clients should ensure they are aware of all changes outlined in this document prior to upgrading to prevent issues from occurring, and to minimise queries.

BUG FIXES

Employee Portal:

HR manager notification from updates on employees’ profile

HR Managers will now receive Email Notifications when Employees update their Personal, Bank, or Super details in the Employee Portal.
The HR Manager Role has been added in the Admin Dashboard.
Notifications are now being sent based on an Employee’s Position, Location, or Cost Centre.

Bank Account Details
A bug where the Bank Account Details page keeps loading when selecting Account Type as Cash has been fixed.

Manager Portal:

 System ignores selected non-default Location/Cost Centre/Position when creating Planned or Timekeeping Shift 

  • Previously, the system would only roster shifts based on the default Location, Cost Centre, and Position, ignoring any non-default selections when creating Planned or Timekeeping shifts via the Manager Portal.
  • This issue has now been resolved — non-default selections are correctly applied when rostering shifts.

Zoom and Resizing Issues with Entity Panel

  • Resolved issues with zooming and entity panel resizing.
  • Fixed white space that reappeared when zooming out or resizing the panel.
  • Corrected misalignment of the resizer slider when zooming out and then returning to 100% zoom.

Timekeeping Entry created without selected Event 

  • Resolved issue where the selected Event was not applied to the Clock In entry.
  • When clocking in from the Employee Portal, the system will create the Timekeeping Entry based on the Planned Shift Event, if one exists in the roster.
  • When using the Group Timekeeping feature in the Manager Portal, the Timekeeping Entry is always created based on the Event selected at the time of clock-in, regardless of any planned shift.

 

New Features:

Employee Portal:

 Push Notifications for Employee Portal – Roster & Payslip

  • Push notifications are now enabled for the Employee Portal (PWA) and email notifications to keep employees informed in real time.
  • PWA App notifications are only sent while the user is logged in to the Employee Portal. Logged out users will not receive App Notifications in the Employee portal but will receive in their Email.

Notifications are sent when:

  • A published roster is updated or deleted.
  • A new pre-publish roster becomes available to an employee.
  • A Committed Pay is submitted to STP (all Employees attached to the pay will receive a notification and an email).

Employee Portal Tax Details

  • New Tab for Tax Details – Employee responses to these Tax Details questions determine the applicable Tax Scale automatically applied for each Employee.

Payslips working hours by date for Fortnightly period

  • Employees can now view their pay slip hours broken down by specific day (e.g., individual Mondays) for each Week, within a fortnightly payrun, instead of seeing the total hours for each day for the whole pay period.
  • A new configuration flag has been added to the Employee Portal Admin Dashboard, enabling the feature to display hours per specific date. This feature can be configured and saved per client database.

Log in with Username or Email Address

An Email address can now be used to log in – the email address must be set up in the User File.
We can run an update patch to retrieve “External” email addresses from the Employee Files and save it to their User File email address field. This won’t automatically update – should the Employee email address change, a Manager will need to update the User File as well.

Manager Portal:

Group Timekeeping

  • Group timekeeping has been implemented, allowing multiple Employees to Clocked In and Out together via the Manager Portal.

Link To Inzenius Privacy Policy In Manager Portal

Toggle button on Roster – Entity Tree

  • Updated the toggle button on the Rostering screen in the Manager Portal to always remain visible, instead of appearing only on hover.
  • This change improves usability by providing clearer visibility and easier access to the toggle functionality.

Implement New Multi Rostering Grid

  • A second, more compact and simplified grid layout has been implemented to better meet client preferences for multi/alternate rostering grids.
  • The new roster grid will maintain the same colour coding as the original, ensuring consistency across both grid layouts.
  • A new Grid Type option has been added to the General Options tab of the Roster Options window. This allows users to toggle between the regular grid and the new multi row grid layout at any time.
  • A filtering option has been introduced, enabling users to filter roster and timekeeping entries by authorized rosters.

Platform Upgrades:

  1. Migrate from ASP.NET Core 6.0 to 8.0
  2. Upgrade angular version from v14 to v17

APOLLO BUILD RELEASE NOTES INTRODUCTION

PURPOSE

The purpose of the Apollo Build Release Notes is to communicate major new features and bug fixes for the latest version of Inzenius v 019.005.149; code name “Apollo Build”.

REFERENCES

The below documents/manuals are referenced throughout the Release Notes:
1. Inzenius Employee Portal Admin Dashboard
2. Inzenius Employee Portal
3. Inzenius Manager Portal
4. Inzenius New Zealand Payroll
5. Inzenius Pay Run Controller
6. Inzenius Payroll Management
Copies of each document are available via the links provided for online manuals and for those manuals not yet online, on Inzenius’ Guest FTP Site, located in the ‘Apollo Build 2024’ zip file in the ‘Documentation’ folder (as well as additional Inzenius Utility and User Manuals).

OVERVIEW

Inzenius have separated the Release Notes into two sections;
1. Bug Fixes – All items that have been fixed based on existing functionality, reported through the year by clients are included in this section.
2. New Features – All new functionality – that is, functionality that was not previously present within older versions of Inzenius – will be detailed under this section.
Clients should read through fixes and new features included within Jupiter Build so that full understanding of the changes are achieved.

DISCLAIMER
Clients will need to ensure that all previous Patch Thursday updates have been applied prior to upgrading. If you are uncertain if your Database is up to date, please contact Inzenius Support (support@inzenius.com) to request this information.
Both Bug Fixes and New Releases outlined in the current document apply to both Australian and New Zealand clients unless otherwise specified. Items pertaining only to a specific country/database type will be noted with the country in the item title (e.g., “New Zealand KiwiSaver Employee Contributions Bug” only applies to New Zealand clients).
Clients should ensure they are aware of all changes outlined in this document prior to upgrading to prevent issues from occurring, and to minimise queries.

BUG FIXES

BUSINESS UNIT – No Bug Fixes

CONFIGURATION – No Bug Fixes

HR MANAGEMENT – No Bug Fixes

PAYROLL MANAGEMENT

Locking Pay Run Schedule Selections for EFT/Payslip Grouping

The ‘Group Final/Manual Pays into EFT/for Printing’ screen now locks selections to one Pay Run Schedule at a time, preventing cross-schedule grouping and disabling the “Committed Final/Manual Pays” checkbox.

Payslip Printing Tax Invoice Update

Payslip Printing Tax Invoice has been updated to correctly reflect the number of employees in the Pay Run.

STP report subtracting ECX transaction twice from Gross

In the STP Report, the EmployeeGrossYTD is now calculated accurately. Termination Pay ECX transactions were previously subtracted twice, but this issue has been resolved by ensuring that ECX transactions are only subtracted once, resulting in an accurate Gross calculation.

REFERENCES – No Bug Fixes

ROSTERING

Merge Shift Function Update

The Merge Shift option is now unavailable (greyed out) in both the toolbar and context menu when two or more engagements of already merged shifts are selected, ensuring consistency across Core and Manager Portal.

Roster Creation Update for Leave Location

When a Roster is created for a Leave Location (via Add Shift/Engagement > selecting Leave Location), only a LeaveID will be assigned to the Roster. If a normal Location is selected, only a LocationID will be assigned, ensuring that both LeaveID and LocationID are not assigned simultaneously. This update ensures the correct ID is applied based on the location type.

SECURITY

Synchronization Issue: User File Status Not Updating Automatically

The User File Role will now automatically update to “WebOnly” without manual intervention when an Employee File Status is changed from Preemployment to Active or Roster Only, ensuring synchronization between Employee File and User File status.

User File “IsOnboardingComplete” Status

User Files now have accurate “IsOnboardingComplete” Status when an Employee File is created via Core App.

REPORTING

Payroll Journal Listing Report: Displaying incorrect NET Figure for Final Pays

In the Payroll Journal Listing Report, the calculations for Gross Payment, Net Payment, and Retirement Fund Contributions have been corrected to accurately reflect values even when multiple Tax transactions are involved.

Roster Costing Report and Employee File ‘Payroll History’ Avg Gross Calculation Update

The “Avg Gross” calculation within the Employee File ‘Payroll History’ tab and the Roster Costing Report has been updated to ensure that Rebank Pays are included in the calculations, providing a more accurate reflection of all pay types over the previous 12 months.

Costing Report Generation Update

The Costing Report now correctly generates even when an Employee has a $0 total due to Pay Adjustment(s). The report will continue to exclude Unpaid Leaves and resolve issues where it previously failed to generate for employees with $0 totals at a location.

STP Report Date Field Update

The ‘TransactionDate’ and ‘ReportDate’ fields in the STP Report have been swapped. ‘TransactionDate’ now uses the CommitDate of the pay run and ‘ReportDate’ uses the current date (GET DATE) for the STP report.

EMPLOYEE PORTAL

Time and Attendance Tab – Engagement Display Order

The display order of “Engagements” in the “Time & Attendance” tab of the Employee Portal is now displayed based on the basis of “Shift Details”.

MANAGER PORTAL

Portal Login Update

The login process now refreshes the reCaptcha token with every credential change, fixing the issue where users couldn’t log in after a failed attempt without refreshing the page.

Rostered Leave Widget Update

Rostered leave will now correctly transition from the “Unapproved Leave” section to the “Upcoming Leave” widget after authorisation, ensuring the front end displays the leave data as expected for the current period or specified dates.

Unauthorised Rosters Widget Update

The Unauthorized Rosters Widget now displays data for the past 7 days instead of the next 7 days, and now does not display data for “Roster Only” Employees.

Entity Screen Updates

The Entity screen now bolds Entities after using the Entity Refresh Icon

Widget Date entry

To ensure correct date entry, Widget date text is now non-editable; Users must use the calendar to change dates.

WEB API – No Bug Fixes

SINGLE TOUCH PAYROLL – No Bug Fixes

OTHER FUNCTIONS & FEATURES

Super Extract Utility

The Super Extract utility has been updated to include all CRF/ERF/PRF transactions, even if the employee has no earnings in the selected period, ensuring super transactions are correctly outputted for back payments or missed entries, including terminated employees paid in a new period.

NEW FEATURES

Inzenius Core App

BUSINESS UNIT

Sex Field Replaced with Gender Field

The “Sex” field has been replaced with the “Gender” field across the Inzenius core application and HR Reports. The new “Gender” field includes additional options: Male, Female, Not Stated, and Indeterminate/Intersex/Unspecified.

Telephone Number and Country Code Update for Flare Onboarding:

For Flare Onboarding users, the ‘+672’ ISD code for Antarctica has been added to fix the issue of incorrect country code selection when converting phone numbers from +614xxxxxxxx to 04xxxxxxxx.

Database Archive to facilitate archive of 3 major tables

Data older than a configured number of years, can now be archived into a new database with a financial year suffix. Clients will need to update their config files to access archived data. After the initial archive, clients can then run the Archive process every year as part of their End of Financial Year process.

CONFIGURATION – No New Features

HR MANAGEMENT

Sex Filter Replaced with Gender Filter

The “Sex” filter has been replaced with the “Gender” filter across the Inzenius core application and HR Reports. The new “Gender” filter includes additional options: Male, Female, Not Stated, and Indeterminate/Intersex/Unspecified.

PAYROLL MANAGEMENT

EFT File – Multiple PPS Fees Issue

When grouping Final/Manual Pays into EFT, the Per Payslip Fee was being included multiple times, causing the invoice fee to appear repeatedly in the client’s banking software. The fee will now appear only once per account, with the summed amount of fees.

Manual Pay – Pre-fill “next” available Pay Run Period after selecting Employee

Enhanced Manual Pay process to pre-fill the Planned Pay Period with the “Next” available Pay Run Period after selecting an Employee, with the option to edit if needed. See More

Penalty Rate Check Box on Rates

‘Is this a Penalty rate’ option is introduced in Public Holidays, Non-Base Rates, Unsociable Hours and Rule tab to class a Rate as a Penalty Rate for the purposes of Outer Limits (Hospitality and Restaurant Industry) and BOOT.

REFERENCES – No New Features

ROSTERING – No New Features

SECURITY – No New Features

REPORTING

Reports – Pay Run Schedule Selection

In Standard Reports, Users now have facility to filter Pay Runs by Pay Run Schedule using either the Commit Date or Pay Period End Date. See More

Direct Credit Report Invoice Fee line Enhancements

The Direct Credit Report has been updated to simplify the presentation of pay slip fees. Previously, each pay slip fee was listed on separate lines for each pay run. The new format now consolidates these fees into a single line per report, either in detail or summary view, streamlining the reporting process.

Employee Portal

Admin Dashboard – Manager Configuration Update

While configuring a Manager in the Admin Dashboard for the Employee Portal, in Select Entities ‘Leave’ is no longer available.

ETP/PAYG Reports

In the Employee Portal, ETP/PAYG Payment Summary Reports will be greyed out when unticked or unflagged in the Inzenius Core Application (web-only user role).

OTP verification on User login

OTP for verification purposes, is sent to User’s email address / Employee internal email address or Employee external email address; when User enter valid credentials to login. If none of the email address is provided, no OTP will send through. Configured through the Employee Portal Admin Dashboard.

Terminated User Access

Users with Terminated status can login to Employee Portal, with the new WebOnlyTerminatedUser Role assigned and database configuration applied (Please contact Inzneius to enable this feature).

Default Bank Account Selection

There is now a “Make Account Default” button in the Bank Account screen, to allow Users to change which Bank Account is to be their Default Account.

Payslip Loading Indicator

The Payslip History screen displays the Payslip Loading indicator while loading the Payslips.

Bank Account Name Validation

In the latest update, we’ve improved the validation for Account Name fields (no blank names permitted) within our system to enhance data integrity and prevent errors.

Manager Portal

Resizing of Roster Panel

The resizable window toggle allows users to adjust the Roster Panel size, to expand over Entity and Dates parameters panel, and restore with a single click.

Roster Parameter Selection – Refresh Entity Button

In the Roster Parameters panel – the Entity list now bolds Entities that contain roster data for the Parameters entered, after using the Refresh Entity Button.

OTP verification on every user login

OTP for verification purposes, is sent to User’s email address/ Employee internal email address or Employee external email address; when User enter valid credentials to login. If none of the email address is provided, no OTP will send through. Please contact Inzenius to enable this feature in the Manager Portal.

Roster Screen – Period Availabilty Panel

Several updates have been made to the Rostering Period Availability in the Manager Portal:

1) White spaces have been removed from the Roster Period Availability chart. It now starts from the top and aligns consistently, dynamically adjusting according to the employees on the roster.
2) Settings will be preserved when changes are made to the Period Availability chart, such as showing dividing lines or grouping entities by event or task.
3) When the Period Availability chart is saved, it will display a proper header with dates and days.
4) Extra dividing lines will no longer appear on the Period Availability chart when there are few employees on the roster.
5) Employee names and numbers will not be dropped from the left side menu of the screen.
6) The times/bars on the chart will no longer overlap, as the chart has been adjusted to fit according to the roster, eliminating previous squishing and overlapping issues.
7) Tooltips now display accurate data when hovering over the times/bars, matching the relevant employee information.
8) Breaks, which were previously not displayed or differentiated by colour, are now shown with distinct colours for each break time when hovering over a shift.

WEB API – No New Features

SINGLE TOUCH PAYROLL

STP Utility: Add Icon to ‘Loaded Pay Runs’ Indicating Submission Status

STP Utility: Submission status of STP is visible next to Pay Run without going to View History. See More

OTHER FUNCTIONS & FEATURES

Web User Management Utility

The UserID of logged-in users will be logged during password resets and access to the Utility will be restricted based on User Permissions, ensuring that only authorized users can reset passwords for Employees they are permitted to manage.

MINERVA BUILD RELEASE NOTES INTRODUCTION

PURPOSE

The purpose of the Minerva Build Release Notes is to communicate major new features and bug fixes for the latest version of Inzenius v 019.005.143; code name “Minerva Build”.

REFERENCES

The below documents/manuals are referenced throughout the Release Notes:
1. Inzenius Employee Portal Admin Dashboard
2. Inzenius Employee Portal
3. Inzenius Manager Portal
4. 1.9.8 Inzenius New Zealand Manual
5. Inzenius Pay Run Controller
6. Inzenius Payroll Management
Copies of each document are available via the links provided for online manuals and for those manuals not yet online, on Inzenius’ Guest FTP Site, located in the ‘Minerva Build 2023’ zip file in the ‘Documentation’ folder (as well as additional Inzenius Utility and User Manuals).

OVERVIEW

Inzenius have separated the Release Notes into two sections;
1. Bug Fixes – All items that have been fixed based on existing functionality, reported through the year by clients are included in this section.
2. New Features – All new functionality – that is, functionality that was not previously present within older versions of Inzenius – will be detailed under this section.
Clients should read through fixes and new features included within Jupiter Build so that full understanding of the changes are achieved.

DISCLAIMER
Clients will need to ensure that all previous Patch Thursday updates have been applied prior to upgrading. If you are uncertain if your Database is up to date, please contact Inzenius Support (support@inzenius.com) to request this information.
Both Bug Fixes and New Releases outlined in the current document apply to both Australian and New Zealand clients unless otherwise specified. Items pertaining only to a specific country/database type will be noted with the country in the item title (e.g., “New Zealand KiwiSaver Employee Contributions Bug” only applies to New Zealand clients).
Clients should ensure they are aware of all changes outlined in this document prior to upgrading to prevent issues from occurring, and to minimise queries.

BUG FIXES

BUSINESS UNIT

Opening Employee Files From Quick List View

Employee files in a Pre Employment state with no Grade assign can now be opened from the Quick List View.

Update To Employee File Saving Process

Employee File saving processes have been updated to ensure that Default Entities are applied with the Employee File is saved without them.

Payslips Displaying Correct Leave Accrual

Payslip generation process has been updated to ensure that Leave Accrual Minimums and Maximums are correctly shown on the Payslip

Update To Saving Event Codes

When editing an Event updating the ‘Event Code’ will now also update the GL Code for the Event.

CONFIGURATION – No Bug Fixes

HR MANAGEMENT – No Bug Fixes

PAYROLL MANAGEMENT

NZ – Executed Final Pays Calculating Correctly

Final pays have been updated to avoid duplicating PBS transactions.

NZ – Committing Final Pays With Student Loan Component

Final pays with no regular wages and a Student Loan Component (SLC) can now be committed.

Public Holiday Rates Paying Correctly When Using AMT

Public Holiday Rates that utilise the AMT field were previously paying incorrectly. Updates to the Pay Run Controller have corrected this so the AMT field is used correctly in calculations

REFERENCES

Unit Visibility In Quick List View

Units with no Time Unit (Hour/Minute/Second) were previously hidden in the Quick List View. Units with no Time Unit assigned are now visible in the Quick List View.

ROSTERING

Supplementary Grid Summing Hours Correctly

Resolved issue where the Supplementary Grid would sum P/T/A hours incorrectly under certain circumstances.

Deleting Roster Update

In previous versions Users could not delete Rosters if the Rosters had GPS data associated with them. Rosters with GPS data can now be deleted, deleting the Roster also deletes any associated GPS data.

Break Start/Finish Time

Previously Users could not enter a Break Start or Finish time of Midnight, Inzenius was still able to automatically calculate Breaks starting or finishing at Midnight. Users can now manually enter a Break Start or Finish time of Midnight.

SECURITY

Duplicate Employees Appearing When Assigning An Employee File To A User

Under certain circumstances Employees could appear multiple times when selecting an Employee from the Employee Name drop down menu. Employees will now only appear once in this option.

Employee Name Restored To User Quick List View

Employee Name column dropped from the User Quick List View in a previous release. This column has now been restored.

REPORTING

HR Reports – STP Employment Types Added

New Employment Types added by STP can now be used in HR Reports for filtering. New Employment types are as follows:
• Labour Hire
• Voluntary Agreement
• Death Beneficiary – Dependant
• Death Beneficiary – Non-Dependant
• Death Beneficiary – Split ETP Type N
• Death Beneficiary – Trustee of the Deceased Estate
• Non-Employee

Standard Reports – Employee Payroll Details (Detailed) Report Correction

Report was previously displaying the Rate Multiplier as the dollar amount for Non Base Rates and Unsociable Hours Rates. Report now correctly displayed the dollar amount for these Rates.

Standard Report – Retirement Threshold Report Missing Pays With No Superable Gross

Previously, any Super payments that did not have Superable Gross associated with them were omitted from the Retirement Threshold Report. The report has been updated to ensure that all payments, regardless of Superable Gross amount, are displayed.

EMPLOYEE PORTAL

Correct Failed Login Messages

Employee Portal was incorrectly showing ‘Username or Password is invalid’ when the User account was locked out or invalid recapture token. Employee Portal now correctly errors with ‘Your Account has been locked, please try again after 15 minutes’ and ‘Recaptcha token failed verification’ respectively.

ETP  Payment Summary And PAYG Payment Summary Reports Correctly Loading

An issue with the ‘Report Type’ drop down menu caused the ETP Payment Summary and PAYG Payment Summary Reports to not load. Corrected issue with ‘Report Type; drop down menu allowing the ETP Payment Summary and PAYG Payment Summary Reports to load.

MANAGER PORTAL

Prevent Entities From Having The Same Name At The Same

When giving two Locations or Cost Centre the same name at the same hierarchy level a generic ‘Database Error’ would occur. Attempting to do so now gives the error ‘Submission error. Attempted to duplicate Cost Centre/Location name at the same hierarchy level. Please enter a unique Cost Centre/Location Name.’

Updated Placeholder Text For Login Page

Login Page now displays ‘Username’ in the username field instead of ‘Login’.

Correctly Delete Cost Centres/Locations At The Top Level Of The Entity Tree

Previously when deleting Cost Centres/Locations at the top level of the Entity Tree users would need to refresh the page to ensure that the Cost Centre/Location is removed from the User interface.
Cost Centres/Locations are now correctly removed from the User interface when deleting them in the Manager Portal.

Correct Failed Login Messages

Manager Portal was incorrectly showing ‘Username or Password is invalid’ when the User account was locked out or invalid recapture token. Manager Portal now correctly errors with ‘Your Account has been locked, please try again after 15 minutes’ and ‘Recaptcha token failed verification’ respectively.

Prevent Entities Being Named With Whitespace

Enhancements to the Entity Screen have been made to ensure that Entities (Cost Centre, Locations, Events, and Positions) cannot be with only whitespace characters (e.g. spaces and tabs)

WEB API – No Bug Fixes

SINGLE TOUCH PAYROLL – No Bug Fixes

OTHER FUNCTIONS & FEATURES

NZ – Payday Filing XML Output Update

Under certain circumstances payday Filing was outputting negative figure or figures to 4 decimal places. This has been corrected to never allow values below $0 and ensure that amounts are output to 2 decimal places.

NEW FEATURES

BUSINESS UNIT

TLS/SSL Split For Core And Web For Email Setup

Separate TLS/SSL options and Ports can now be configured for use in Inzenius Core and Inzenius Web Based applications (Employee Portal and Manager Portal).

CONFIGURATION – No New Features

HR MANAGEMENT – No New Features

PAYROLL MANAGEMENT – No New Features

REFERENCES – No New Features

ROSTERING – No New Features

SECURITY – No New Features

REPORTING – No New Features

EMPLOYEE PORTAL

Allow Employees To ‘Sign’ Authorised Rosters

Added functionality to allow Employees to Sign Authorised Rosters within the Employee Portal. See More

Enhancements To Login And Change Password Pages

Added Autocomplete attributes to Login and Change Password pages to enhance support for password managers.

MANAGER PORTAL

Enhancements To Login And Change Password Pages

Added Autocomplete attributes to Login and Change Password pages to enhance support for password managers.

Added Tabs For Events And Positions To Entity Screen

Support for Events and Positions in Manager Portal added with parallel features to Inzenius Core. See More

Added Units Report To Manager Portal

Able to generate the Units Report from the Rostering Screen on the Manager Portal. See More

WEB API

Error Log Enhancements

Web API error logging has been enhanced. Error log files are now partitioned by day and automatically archived.

SINGLE TOUCH PAYROLL – No New Features

OTHER FUNCTIONS & FEATURES

Employee Import Enhancement

Employee Import has been Enhanced to accept Tax Treatment Codes in the TaxScale Column

Please contact Inzenius Support for a copy of the “Juno” build Release Notes.

Please contact Inzenius Support for a copy of the “Jupiter” build Release Notes.