Release Notes

APOLLO BUILD RELEASE NOTES INTRODUCTION

PURPOSE

The purpose of the Apollo Build Release Notes is to communicate major new features and bug fixes for the latest version of Inzenius v 019.005.149; code name “Apollo Build”.

REFERENCES

The below documents/manuals are referenced throughout the Release Notes:
1. Inzenius Employee Portal Admin Dashboard
2. Inzenius Employee Portal
3. Inzenius Manager Portal
4. Inzenius New Zealand Payroll
5. Inzenius Pay Run Controller
6. Inzenius Payroll Management
Copies of each document are available via the links provided for online manuals and for those manuals not yet online, on Inzenius’ Guest FTP Site, located in the ‘Apollo Build 2024’ zip file in the ‘Documentation’ folder (as well as additional Inzenius Utility and User Manuals).

OVERVIEW

Inzenius have separated the Release Notes into two sections;
1. Bug Fixes – All items that have been fixed based on existing functionality, reported through the year by clients are included in this section.
2. New Features – All new functionality – that is, functionality that was not previously present within older versions of Inzenius – will be detailed under this section.
Clients should read through fixes and new features included within Jupiter Build so that full understanding of the changes are achieved.

DISCLAIMER
Clients will need to ensure that all previous Patch Thursday updates have been applied prior to upgrading. If you are uncertain if your Database is up to date, please contact Inzenius Support (support@inzenius.com) to request this information.
Both Bug Fixes and New Releases outlined in the current document apply to both Australian and New Zealand clients unless otherwise specified. Items pertaining only to a specific country/database type will be noted with the country in the item title (e.g., “New Zealand KiwiSaver Employee Contributions Bug” only applies to New Zealand clients).
Clients should ensure they are aware of all changes outlined in this document prior to upgrading to prevent issues from occurring, and to minimise queries.

BUG FIXES

BUSINESS UNIT – No Bug Fixes

CONFIGURATION – No Bug Fixes

HR MANAGEMENT – No Bug Fixes

PAYROLL MANAGEMENT

Locking Pay Run Schedule Selections for EFT/Payslip Grouping

The ‘Group Final/Manual Pays into EFT/for Printing’ screen now locks selections to one Pay Run Schedule at a time, preventing cross-schedule grouping and disabling the “Committed Final/Manual Pays” checkbox.

Payslip Printing Tax Invoice Update

Payslip Printing Tax Invoice has been updated to correctly reflect the number of employees in the Pay Run.

STP report subtracting ECX transaction twice from Gross

In the STP Report, the EmployeeGrossYTD is now calculated accurately. Termination Pay ECX transactions were previously subtracted twice, but this issue has been resolved by ensuring that ECX transactions are only subtracted once, resulting in an accurate Gross calculation.

REFERENCES – No Bug Fixes

ROSTERING

Merge Shift Function Update

The Merge Shift option is now unavailable (greyed out) in both the toolbar and context menu when two or more engagements of already merged shifts are selected, ensuring consistency across Core and Manager Portal.

Roster Creation Update for Leave Location

When a Roster is created for a Leave Location (via Add Shift/Engagement > selecting Leave Location), only a LeaveID will be assigned to the Roster. If a normal Location is selected, only a LocationID will be assigned, ensuring that both LeaveID and LocationID are not assigned simultaneously. This update ensures the correct ID is applied based on the location type.

SECURITY

Synchronization Issue: User File Status Not Updating Automatically

The User File Role will now automatically update to “WebOnly” without manual intervention when an Employee File Status is changed from Preemployment to Active or Roster Only, ensuring synchronization between Employee File and User File status.

User File “IsOnboardingComplete” Status

User Files now have accurate “IsOnboardingComplete” Status when an Employee File is created via Core App.

REPORTING

Payroll Journal Listing Report: Displaying incorrect NET Figure for Final Pays

In the Payroll Journal Listing Report, the calculations for Gross Payment, Net Payment, and Retirement Fund Contributions have been corrected to accurately reflect values even when multiple Tax transactions are involved.

Roster Costing Report and Employee File ‘Payroll History’ Avg Gross Calculation Update

The “Avg Gross” calculation within the Employee File ‘Payroll History’ tab and the Roster Costing Report has been updated to ensure that Rebank Pays are included in the calculations, providing a more accurate reflection of all pay types over the previous 12 months.

Costing Report Generation Update

The Costing Report now correctly generates even when an Employee has a $0 total due to Pay Adjustment(s). The report will continue to exclude Unpaid Leaves and resolve issues where it previously failed to generate for employees with $0 totals at a location.

STP Report Date Field Update

The ‘TransactionDate’ and ‘ReportDate’ fields in the STP Report have been swapped. ‘TransactionDate’ now uses the CommitDate of the pay run and ‘ReportDate’ uses the current date (GET DATE) for the STP report.

EMPLOYEE PORTAL

Time and Attendance Tab – Engagement Display Order

The display order of “Engagements” in the “Time & Attendance” tab of the Employee Portal is now displayed based on the basis of “Shift Details”.

MANAGER PORTAL

Portal Login Update

The login process now refreshes the reCaptcha token with every credential change, fixing the issue where users couldn’t log in after a failed attempt without refreshing the page.

Rostered Leave Widget Update

Rostered leave will now correctly transition from the “Unapproved Leave” section to the “Upcoming Leave” widget after authorisation, ensuring the front end displays the leave data as expected for the current period or specified dates.

Unauthorised Rosters Widget Update

The Unauthorized Rosters Widget now displays data for the past 7 days instead of the next 7 days, and now does not display data for “Roster Only” Employees.

Entity Screen Updates

The Entity screen now bolds Entities after using the Entity Refresh Icon

Widget Date entry

To ensure correct date entry, Widget date text is now non-editable; Users must use the calendar to change dates.

WEB API – No Bug Fixes

SINGLE TOUCH PAYROLL – No Bug Fixes

OTHER FUNCTIONS & FEATURES

Super Extract Utility

The Super Extract utility has been updated to include all CRF/ERF/PRF transactions, even if the employee has no earnings in the selected period, ensuring super transactions are correctly outputted for back payments or missed entries, including terminated employees paid in a new period.

NEW FEATURES

Inzenius Core App

BUSINESS UNIT

Sex Field Replaced with Gender Field

The “Sex” field has been replaced with the “Gender” field across the Inzenius core application and HR Reports. The new “Gender” field includes additional options: Male, Female, Not Stated, and Indeterminate/Intersex/Unspecified.

Telephone Number and Country Code Update for Flare Onboarding:

For Flare Onboarding users, the ‘+672’ ISD code for Antarctica has been added to fix the issue of incorrect country code selection when converting phone numbers from +614xxxxxxxx to 04xxxxxxxx.

Database Archive to facilitate archive of 3 major tables

Data older than a configured number of years, can now be archived into a new database with a financial year suffix. Clients will need to update their config files to access archived data. After the initial archive, clients can then run the Archive process every year as part of their End of Financial Year process.

CONFIGURATION – No New Features

HR MANAGEMENT

Sex Filter Replaced with Gender Filter

The “Sex” filter has been replaced with the “Gender” filter across the Inzenius core application and HR Reports. The new “Gender” filter includes additional options: Male, Female, Not Stated, and Indeterminate/Intersex/Unspecified.

PAYROLL MANAGEMENT

EFT File – Multiple PPS Fees Issue

When grouping Final/Manual Pays into EFT, the Per Payslip Fee was being included multiple times, causing the invoice fee to appear repeatedly in the client’s banking software. The fee will now appear only once per account, with the summed amount of fees.

Manual Pay – Pre-fill “next” available Pay Run Period after selecting Employee

Enhanced Manual Pay process to pre-fill the Planned Pay Period with the “Next” available Pay Run Period after selecting an Employee, with the option to edit if needed. See More

Penalty Rate Check Box on Rates

‘Is this a Penalty rate’ option is introduced in Public Holidays, Non-Base Rates, Unsociable Hours and Rule tab to class a Rate as a Penalty Rate for the purposes of Outer Limits (Hospitality and Restaurant Industry) and BOOT.

REFERENCES – No New Features

ROSTERING – No New Features

SECURITY – No New Features

REPORTING

Reports – Pay Run Schedule Selection

In Standard Reports, Users now have facility to filter Pay Runs by Pay Run Schedule using either the Commit Date or Pay Period End Date. See More

Direct Credit Report Invoice Fee line Enhancements

The Direct Credit Report has been updated to simplify the presentation of pay slip fees. Previously, each pay slip fee was listed on separate lines for each pay run. The new format now consolidates these fees into a single line per report, either in detail or summary view, streamlining the reporting process.

Employee Portal

Admin Dashboard – Manager Configuration Update

While configuring a Manager in the Admin Dashboard for the Employee Portal, in Select Entities ‘Leave’ is no longer available.

ETP/PAYG Reports

In the Employee Portal, ETP/PAYG Payment Summary Reports will be greyed out when unticked or unflagged in the Inzenius Core Application (web-only user role).

OTP verification on User login

OTP for verification purposes, is sent to User’s email address / Employee internal email address or Employee external email address; when User enter valid credentials to login. If none of the email address is provided, no OTP will send through. Configured through the Employee Portal Admin Dashboard.

Terminated User Access

Users with Terminated status can login to Employee Portal, with the new WebOnlyTerminatedUser Role assigned and database configuration applied (Please contact Inzneius to enable this feature).

Default Bank Account Selection

There is now a “Make Account Default” button in the Bank Account screen, to allow Users to change which Bank Account is to be their Default Account.

Payslip Loading Indicator

The Payslip History screen displays the Payslip Loading indicator while loading the Payslips.

Bank Account Name Validation

In the latest update, we’ve improved the validation for Account Name fields (no blank names permitted) within our system to enhance data integrity and prevent errors.

Manager Portal

Resizing of Roster Panel

The resizable window toggle allows users to adjust the Roster Panel size, to expand over Entity and Dates parameters panel, and restore with a single click.

Roster Parameter Selection – Refresh Entity Button

In the Roster Parameters panel – the Entity list now bolds Entities that contain roster data for the Parameters entered, after using the Refresh Entity Button.

OTP verification on every user login

OTP for verification purposes, is sent to User’s email address/ Employee internal email address or Employee external email address; when User enter valid credentials to login. If none of the email address is provided, no OTP will send through. Please contact Inzenius to enable this feature in the Manager Portal.

Roster Screen – Period Availabilty Panel

Several updates have been made to the Rostering Period Availability in the Manager Portal:

1) White spaces have been removed from the Roster Period Availability chart. It now starts from the top and aligns consistently, dynamically adjusting according to the employees on the roster.
2) Settings will be preserved when changes are made to the Period Availability chart, such as showing dividing lines or grouping entities by event or task.
3) When the Period Availability chart is saved, it will display a proper header with dates and days.
4) Extra dividing lines will no longer appear on the Period Availability chart when there are few employees on the roster.
5) Employee names and numbers will not be dropped from the left side menu of the screen.
6) The times/bars on the chart will no longer overlap, as the chart has been adjusted to fit according to the roster, eliminating previous squishing and overlapping issues.
7) Tooltips now display accurate data when hovering over the times/bars, matching the relevant employee information.
8) Breaks, which were previously not displayed or differentiated by colour, are now shown with distinct colours for each break time when hovering over a shift.

WEB API – No New Features

SINGLE TOUCH PAYROLL

STP Utility: Add Icon to ‘Loaded Pay Runs’ Indicating Submission Status

STP Utility: Submission status of STP is visible next to Pay Run without going to View History. See More

OTHER FUNCTIONS & FEATURES

Web User Management Utility

The UserID of logged-in users will be logged during password resets and access to the Utility will be restricted based on User Permissions, ensuring that only authorized users can reset passwords for Employees they are permitted to manage.