Australian Payroll Award Interpretation Rules Are in the Top Worldwide 5% For Complexity and Becoming Even More Difficult and Frustrating.

Payroll and Leave Management automation compliant with current Australian and New Zealand Award Interpretation requirements is a most valuable tool in Payroll processing activities. #ThatsInzenius #Payroll.

Recently introduced Payroll Award Interpretation rules that, in most cases, need the maintenance of approved and employee-verified timesheet records include:

  • The potential to be roped into a competitor’s pay scales with industry pattern bargaining rules being enforceable.
    • You may have to front the Fair Work Commission to gain an exception
  • The set up of salary pays that have defined the maximum number of overtime and non-standard Monday to Friday day shift hours to not disadvantage the employee with less pay than they would have achieved on the award.
    • The amount above the award (typically over 25%) required does not disadvantage the employee overall.
    • Calculating what is to be paid can involve complex Award Interpretation
  • Better-Off-Overall (BOOT) requirements in the Australian IR environment must facilitate comparing what you paid Annualised Salaried employees to what they would have received under the comparative award to ensure they are better off overall.
    • A top-up of pay for each pay run will be needed to find any disadvantage
    • You cannot offset one pay period excess hours with a pay period with fewer hours
    • Timesheet records will need to be maintained, signed and approved by the supervisor and employee
    • The calculation for each employee in each pay run based on attended times will be required
  • Outer boundary penalty rates of pay for overtime, non-weekday and outside standard hours shifts, after which even salaried employees are to be paid loaded rates of pay.
    • Timesheet records must be maintained, signed and approved by the supervisor and employee.
    • The calculation for each employee in each pay run based on attended times will be required.
    • Where excess to the max penalty hours is worked, a loaded pay rate will be required for these hours.
  • LSL and sick leave accrual for casual
    • Requiring to prorate for time to be accrued and times to be paid on days taken
  • New leave type accruals and payment for family Violence Leave

The administrative impact of adherence to these rules on top of the already complex Australian Award Interpretation rules may prove to be substantive for the business.

That is why Inzenius automated Award and Leave Interpretation accrual, and payment management tools are so valuable today.

Our team has many years of experience configuring the Inzenius Award Interpreter to the requirements of each business.

This capability reduces the need for manual Payroll calculations and data entry reducing the time for payroll processing by over 55%. This fact is so important with the shortage of payroll professionals.

The Inzenius payroll process flows as follows.

Easy Rostering Development and Employee Notification is another feature that drives not only roster development and distribution efficiency.

As the rosters can be costed through the Award Interpreter and using the Employee Rostering Software, the cost can be better managed.

Electronic Timesheet Software with GPS locating reporting back to the staff rostering system.

Simplified Electronic Timekeeping Software delivers data directly into the Inzenius Electronic Timesheet, ready for management approval and employee validation as compared to rosters for supervisor approval.

The payroll process is as follows:

  • Use the system to identify missing approved timesheets for all rostered employees.
  • Select to execute the payroll, where the system takes the data from the approved timesheet and accurately interprets each employee’s pay. No manual calculation or data entry is needed.
  • Review the data from the executed pay for approval.
  • Commit the pay run.
  • Send the created pay files to employees’ banks via the ABA file system
  • Run payroll reports
  • Submit STP2 directly from within in-system

What makes Inzenius payroll so different?

The Automated Payroll System from Inzenius’ own in-system comprehensive Award Interpreter from its Electronic Timesheet Software presents to supervisors the comparison of times attended to the Staff Rostering System for analysis and approval. The system will create the ability for group electronic sign-off of all the compliant times worked and present for review and acceptance of any variances.

Remote employee timekeeping processes from a local phone, computer, kiosk or mobile device with a GPS site tracking clock are options available.

Adding the capability of the system for the tracking in the Staff Rostering System of time worked on different jobs provides the ability for job labour costing with analysis of the Award Interpreter available to the Staff Timesheet System as well as the Electronic Timesheet Software for each job and or customer. This data provides the opportunity to create a direct billing API to the business billing system. It also can deliver labour time and cost productivity analysis based on the time allocated for each task completed compared to the actual time and cost thereof taken for the job.

The HRM Rostering Timekeeping Award Interpretation Payroll integrated in the one system delivers a great employee experience efficiently through its employee portals published to their devices. The feature that can be included in the Staff Rostering System is the publication to each employee via the Staff Rostering Software of their roster for their acceptance. Unfilled rosters are updated directly for the supervisor to follow up on those not accepted. If a roster remains empty, the supervisor will be presented with available employees to fill the shift with the appropriate skills and permissions to work at the site.

The HRM Rostering Timekeeping and Payroll system will enable the employees also to add their availabilities, leave requests or update details on their employee file with a direct update to the Payroll System.

Employees will also be able to view their approved times on the device in the Electronic Timesheet Software and address any errors or omissions with their supervisor each day after the shifts have been approved in the Electronic Timesheet Software.

Employees can view the payslips on the device in the Inzenius HRM Rostering Timekeeping and Payroll System. They will also be able to view their leave balances as they apply for leave, which can then be approved online by the supervisor in the Staff Rostering System.

Building and costing rosters to the business budget is easy due to the Inzenius Award Interoperation Software link to the Inzenius Employee Rostering System. The systems Award Interpretation Software will cost the rosters developed and compare them to the budgets established for each business unit. This provides the opportunity to modify the Staff Rostering before they are published to the employees.

Once rosters are ready for publishing, the supervisor, with a click of a button, pushes the rosters to each employee’s mobile device. Of course, the alternative is to print and post the roster from the easy-to-read roster publication and print tool.

The power of the integrated in-one-system Inzenius HRM Rostering Timekeeping and Payroll System and its unique capabilities in its Australian Compliant Award Interpreter is all delivered in its Rostering Time and Attendance Award Interpreter Payroll system, built specificity for the Australian and New Zealand payroll rule environments. Getting Automated Payroll interpretation wrong is not an option these days.