It has become a crime for an employer in Victoria to underpay or breach Payroll Award Interpretation Regulations

These crimes are punishable by a fine of up to $218,088 or up to 10 years in jail for individuals and a fine of up to $1,090,440 for companies.

On top of these penalties, current and past employees will be paid underpayments for up to 6 years.

I have had many discussions with employers who fear the consequences of payroll compliance policing and follow-up.

Removing the potential for errors and omissions in the Award Interpretation of the Timekeeping records is critical.

Under Fairwork regulations, timekeeping records with management and employee acceptance are necessary. In addition, the forms need to provide the processes of accurate payroll calculations based on the times recorded in this document.

Inzenius’ Payroll automated Award Interpreter can help deliver efficient, compliant processes from Rostering to Payroll.

The activity of the Victorian Wage Inspectorate and the Fair Work Ombudsman over the 2023 year is exposing many businesses risking the discovery of wage underpayments.

Businesses seeking to comply with these laws are being disadvantaged in the market they operate in, which is not fair. These companies need to be sure that their support for such compliance is not unfairly advancing the interest of those who do not comply.

Many new payroll rules and regulations have already been implemented or are in the pipeline for enactment. They are all handled in the Inzenius system.

STP2 auto tax office reports directly from the payroll system of gross wages and allowances by categories.

Better Off Overall Test (BOOT) of pay and conditions against industry award provisions.

Outer Boundary Overtime and Loadings, after which award conditions are applied in each pay run.

Family Violence Leave provisions and payments that are at the award rates the employee would have earned if they worked, not just a fixed rate.

The Inzenius all-in-one system efficiently provides the tools to deliver compliance easily.

That’s Inzenius

Further, full integration from Recruitment, Onboarding, and HRM in one system delivers substantial time, efficiency, employee satisfaction, accuracy and cost savings.

The Inzenius package can include all the processes from employee Onboarding linked to Rostering, Time & Attendance, Australian Compliant Award Interpreter from the approved Electronic Timesheet and STP2-approved Payroll processing and distributions in one.

Employee device HRM Rostering Timekeeping and Payroll system in one includes onboarding data entry efficiency.

Easy Rostering Development and Employee Notification is another feature that dries not only roster development and distribution efficiency. In addition, as the rosters can be costed through the Award Interpreter and using the Employee Rostering Software, the cost can be better managed.

Electronic Timesheet Software with GPS locating reporting back to the staff rostering system.

Simplified Electronic Timekeeping Software delivers data directly into the Inzenius Electronic Timesheet, ready for management approval and employee validation, compared to rosters for supervisor approval.

The payroll process is as follows:

  • Use the system to identify missing approved timesheets for all rostered employees.
  • Select to execute the payroll where the system takes the data from the approved timesheet and accurately interprets each employee’s pay. No manual calculation or data entry is needed.
  • Review the data from the executed pay for approval.
  • Commit the pay run.
  • Send the created pay files to employees’ banks via the ABA file system
  • Run payroll reports
  • Submit STP2 directly from within in-system

What makes it so different?

The Automated Payroll System from Inzenius’ own in-system comprehensive Award Interpreter from its Electronic Timesheet Software presents to supervisors the comparison of times attended to the Staff Rostering System for analysis and approval. In addition, the system will create the ability for electronic group sign-off of all the compliant times worked and present for review and acceptance of any variances.

Remote employee timekeeping processes are available from a local phone, computer, kiosk or mobile device with a GPS site tracking clock.

Adding the capability of the system for the tracking in the Staff Rostering System of time worked on different jobs provides the ability for job labour costing with analysis of the Award Interpreter available to the Staff Timesheet System as well as the Electronic Timesheet Software for each job and or customer. This data allows the creation of a direct billing API for the business billing system. It also can deliver labour time and cost productivity analysis based on the time allocated for each task completed compared to the actual time and cost for the job.

The HRM Rostering Timekeeping Award Interpretation Payroll integrated into the one system delivers a great employee experience efficiently through the system’s employee portals published to their devices. The feature that can be included in the Staff Rostering System is the publication to each employee via the Staff Rostering Software of their roster for their acceptance. Unfilled rosters are updated directly for the supervisor to follow up on those not accepted. If a registration remains empty, the supervisor will be presented with available employees to fill the shift with the appropriate skills and permissions to work at the site.

The HRM Rostering Timekeeping and Payroll system will enable the employees also to add their availabilities, leave requests or update details on their employee file with a direct update to the Payroll System.

Employees will also be able to view their approved times on the device in the Electronic Timesheet Software and address any errors or omissions with their supervisor each day after the shifts have been approved in the Electronic Timesheet Software.

Employees can view the payslips on the device in the Inzenius HRM Rostering Timekeeping and Payroll System. They will also be able to view their leave balances as they apply for leave, which can be approved online by the supervisor in the Staff Rostering System.

Building and costing rosters to the business budget are accessible due to the Inzenius Award Interoperation Software link to the Inzenius Employee Rostering System. Award Interpretation Software systems will cost the rosters developed and compare them to the budgets established for each business unit. This provides the opportunity to modify the Staff Rostering before they are published to the employees.

Once rosters are ready for publishing, the supervisor, with a click of a button, pushes the rosters to each employee’s mobile device. Of course, the alternative is to print and post the roster from the easy-to-read roster publication and print tool.

employee rostering system example display on desktop

Using the MS PowerBI capabilities, the data is readily available to develop business reporting and dashboard needs.

The power of the integrated in-one-system Inzenius HRM Rostering Timekeeping and Payroll System and its unique capabilities in its Australian Compliant Award Interpreter is all delivered in its Rostering Time and Attendance Award Interpreter Payroll system, built specificity for the Australian and New Zealand payroll rule environments. Getting Automated Payroll interpretation wrong is not an option these days.