A Single Employee Shift Can Be More Than One Engagement.
Multi-Hire Situations
Employees are often required to work in separate engagements in one shift that need to be paid at different rates and even under different award conditions for each.
In some awards, employees can have these engagements not be included for overtime rates across the engagements, often called Multi-Engagements, where an employee can work in different roles and be paid in the roles’ casual award rate as a way to earn extra income. Examples include:
- SCHADS Award Sleep Over
- Nurses to work on the ward and then undertake theatre duties
- HIGA Gaming award for club team to work as waiters on a function
- Tertiary Education Award for lecturers to mark papers or work on a project
- Engineers working under site conditions for different activities in the one shift
The Difficulty in Capturing Times Worked in Separate Engagements
Payroll systems do not enable more than one engagement in the one shift for a single employee and require creating a separate employee for each engagement. This will create a ,separate employee with tax and reporting issues being created.
The employee will have 2 pay slips, leave and pay interpretation errors, as well as tax and superannuation errors needing manual intervention
Any off-system manual calculations and data entry requirements risk issues with the payroll processing.
The Solution to Multi-Hire Processing
Implement an all-in-one system that efficiently handles the requirement of shift-based multi-engagement rostering and timesheets in one out-of-the-box configurable system
The Multi-Engagement Rostering and Timesheet System Should Include Multi-Layered Engagements
As many employees need to schedule and track multiple employee engagements in the one shift that may include one and/or a combination of:
- Work Locations
- Cost Centres
- Positions
- Tasks
- Events
- Activities undertaken
- Multiple grade interpretation for each activity
- Merged activities option into one the employee default grade for combined overtime
The shift Rostering, Timekeeping, and Timesheet activities require creating multiple engagements within a single shift for each employee.
Breaking the shift up between different engagements often requires system-allocated time and rate allocations to be paid, along with manual post-processing data entry.
The Solution for Multi-Engagement Rostering and Timesheets
An all-in-one Rostering, Timekeeping, Timesheet, and Award-Interpreted Payroll system could automate the requirement from the employee’s approved timesheet data.
Multi-Engagement In One Shift Benefits
- Elimination of manual off-system processes and data entry, and
- Reduction in data collection and application errors, and
- Improved payroll compliance, and
- Efficiency in payroll processing, and
- Easy access to activity and employee time allocations for reporting, and
- Granular data for productivity reporting and analysis, and
- Simplified activity billing automation from approved timesheet.
Frequently Asked Questions
Can Timekeeping be captured for each engagement of the shift?
Yes, the system would enable the same data capture from the timekeeping device and aligned to the employee shift
Can you capture the work undertaken in each engagement?
Yes, you can capture the Tasks and units of production for each engagement, like rooms cleaned, exams marked, or Patient services. This data is powerful for productivity reporting of each employee.
Can the data be used for task time billing to separate customers?
Yes, with the ability to automate the uploading of the time billing into the billing system
Will all engagements be presented in each employee’s single pay slip?
Yes, in the format of times worked each shift for each pay condition.
