When deciding on a payroll system, ensure that all the requirements, from Rostering to final pay processing, are in one system.
Payroll systems involve having a comprehensive automated Award Interpreter that can be accessed directly from the approved timesheets. The last 20% of payroll processing creates 80% of the work.
Inzenius is the best-automated award interpreter in Australian and New Zealand businesses, reducing payroll team time with its all-in-one system that includes:
- HRM onboarding interface, and
- Rostering, and
- Leave management, and
- Timekeeping, and
- Timesheet, and
- Automated award interpretation and
- Payroll
The Inzenius patented workflow, with its comprehensive and configurable award interpreter, handles without manual off-system calculations and data entry the demanding local requirements, including:
- A number of rosters building options, including:
- Template creation copy with employees and paste to current roster period
- Filtering out employees no longer available for the days
- For the rosterer to modify employees and times.
- Template creation copy with employees and paste to current roster period
- Filtering out employees on an approved leave date and selecting presented options for replacement.
- Demand built roster(s), with available or without employees to date range selected based on event type, date range, unit production or service numbers, location
- For publication to employees for their acceptance of or
- For publication to employees for bid for, or
- For the roster to select from available and approved to work in the roster, employees
- Unfiled roster creation
- For the rosterer to add the days and times required for each shift and
- For publication to employees for their acceptance of or
- For publication to employees for bid for, or
- For the rosterer to select from available and approved to work in the roster the selected employees employees.
- All engagements and shifts can be tagged with different work locations, cost centres, positions, events, and tasks, and even be paid at different rates.
- Engagement job selector tag with jobs in the shift, with
- The ability to select multiple jobs for each shift or engagement
- For productivity analysis of planned to actual times and
- Time billing export for a client job of a fixed $ amount.
- Actual time taken and measured against budgeted time for the task(s)
- The ability to select multiple jobs for each shift or engagement
- Multi-shift engagements
- That enables costing and interpretation of more than one employee engagement in each shift with
- There are different work locations, cost centres, positions, events, tasks, and even rates of pay.
- Multi-hire engagements in which the employee is paid for different roles and awards without the engagement being linked to the previous engagement for overtime payments.
- Multi-pay period averaging of overtime automation.
- Overtime is banked for automated payment, wherein excess of the defined number of hours over the period is exceeded.
- Leave can be accrued by a number of criteria coefficients over time.
- Leave by selected worked times, Ordinary Hours worked, or
- Leave by selected worked times, Employee Standard Hours, or
- Leave by pay periods, Employee Standard Hours, or
- The time period in advance time passed duration, and
- As an initial allotment and regular times passed for each allocation and
- To a maximum for each period, and
- Minimum time before each location
- Specific additional allocation if worked more than a defined number of day types in a period and
- Banked leave as a ratio of standard hours worked, or
- Written into grade rules where additional leave accruals can be applied, where
- If they worked on a specific day, they accrue additional leave like PH, orr
- No working on a PH, and
- That enables costing and interpretation of more than one employee engagement in each shift with
- Other day types like the employee chosen PH days
- Manual pay adjustments.
- Timekeeping alignment against roster for timesheet creation, with
- Dynamic presentation of timekeeping entries along the roster to the supervisor
- Highlighting no- attendance or variance to planned attendance.
- Timesheet creation automation, with
- Matched times between roster and timekeeping within a defined tolerance, automated group timesheet approval, and
- Any variance to the roster from the timekeeping record is filtered and presented to the supervisor for selection and approvals.
- Automated publication to employee’s device of the approved shift times for their acceptance
- Dynamic presentation of timekeeping entries along the roster to the supervisor
Once the timesheet has been authorised by the manager, the payroll process can be as simple as
- Run analysis of missing timesheets and employee data required for payroll processing, then,
- Execute
- Review the pending payroll to be ready for the next level sign-off.
- Commit pay run
- For the production of the required exports or files.
- Process the exports and
- Process STP
- The system will facilitate the application of client-specific payroll rules that include
- Apply a multiple rate for specific worked days of the week and
- Apply a time worked multiple for specific times of each day type and
- Shift break penalties after a specified time until a min break time is taken, and
- Break between shifts loading capped to until duration of the shift break time has passed, and
- Combining of shift rules where duplicate shift loading times have crossed midnight and have co-joined min and max times loading to apply
- Where a business has modified midnight for the purpose of day rates to apply and
- Outer boundary overtime penalties and
- Outer boundary no-standard hours penalties
- Call back penalties and
- Any rule required by the business.
- Leave balance adjustments are automated at , either
- Timesheet approved at employee ordinary days and hours, or
- Leave by pay periods, Employee Standard Hours, or
- Manual Leave Adjustments.
- Payroll-ready interpreting pays at
- Engagement and shift level, then
- Multi-period time elapsed level
- Employee level per pay run variations to standard, and
- They’re personal,
- allowances,
- deductions caped and payable to various accounts, including
- Salary packaging arrangements.
- tax and superannuation,
- Employee standard level – for auto-pay salaries, with
- BOOT comparison to award capabilities secondary pay run
- For pay-by-pay identification of underpayment for pay adjustments
- Automated final pay processing, including
- Up to approved termination time paydays
- Any selected leave pays out
- BOOT comparison to award capabilities secondary pay run
- On-day processing in advance
- Pay adjusts to the next pay run with
- The ability to create a back pay adjustment to be added to the next pay or
- As a manual pay run for immediate processing.
- To make previous pay adjustments and variations that
- Will create the adjustment transactions for the manual pay run,
- And create the records of the adjustment in the current period for reporting.